[July] UGC Guidelines for Exam 2020

UGC guidelines for exam 2020

Table of Contents

No Exam Cancellation – UGC Guidelines for Exam 2020, July 2020. The Guidelines for Examinations 2020 and Academic Calendar for the Universities in view of the COVID-19 pandemic and the subsequent lockdown was declared on 29/04/2020. Today, on 06/07/2020 UGC said that the decision will be unchanged, Exam will be must for Final year Students.

UGC Guidelines for Exam 2020 as on 06/07/2020

NO CANCELLATION OF EXAMS

  • The terminal semester(s)/ final year(s) examinations be conducted by the universities/ institutions by the end of September, 2020 in offline (pen & paper)/ online/ blended (online + offline) mode.
  • The students of terminal semester/ final year students having backlog should compulsorily be evaluated by conducting examinations in offline (pen & paper)/ online/ blended (online + offline) mode as per feasibility and suitability.
  • In case a student of the terminal semester/ final year is unable to appear in the examination conducted by the University for whatsoever the reason(s) may be, he/she may be given the opportunity to appear in special examinations for such course(s)/ paper(s), which may be conducted by the university as and when feasible so that the student is not put to any inconvenience/ disadvantage. The above provision shall be applicable only for the current academic session 2019-20 as a one-time measure.
  • The guidelines regarding intermediate semester/ year examination, as notified on 29.04.2020 will remain unchanged.
  • If need be, the relevant details pertaining to the Admissions and Academic Calendar in the universities and colleges shall be issued separately in place of those mentioned in the earlier guidelines issued on 29th April 2020.
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Guidelines as on 29/04/2020

  1. These UGC guidelines are advisory in nature and the universities may chart out its own plan of action taking into consideration the issues pertaining to COVID – 19 pandemics, and also by ensuring social distancing.
  2. The exams for terminal semester students will be held in the month of July and intermediate semester students will be graded based on internal assessment of the present and previous semester. In states where the COVID-19 situation has normalized, there will be exams in the month of July.
  3. College sessions will begin in August for current students and September for new ones.
  4. A COVID-19 cell will be constituted in every university which will be empowered to solve the issues of students related to academic calendar and examinations.
  5. Universities may adopt efficient and innovative modes of examinations by reducing the time from 3 hours to 2 hours and they may conduct the exams in offline or online mode, as per their ordinances or rules and regulations, the scheme of examinations, observing the guidelines of “social distancing” and keeping in view the support system available with them and ensuring the fair opportunity to all students.
  6. Period of lockdown may be treated as ‘deemed to be attended’ by all the students/ research scholars.
  7. An extension of six months period has been allowed to the M.Phil. or Ph.D. students and the universities may conduct the Ph.D. and M. Phil. Viva -Voce examinations through video conferencing using Google, Skype, Microsoft Technologies or any other reliable and mutually convenient technology.
  8. The universities may conduct the practical examinations and Viva-Voce Examinations through Skype or other meeting apps, and in case of intermediate semesters, the practical examinations may be conducted during the ensuing semesters.
  9. University may adopt alternative modes of the admission process, if otherwise legally tenable.
  10. Educational institutions located at places where the Government (Centre/ State) have imposed restrictions on gathering of public, the institutions may plan accordingly.

The new Academic Calendar 2020 (Rejected)

Calendar for Academic year 2019-20

EventDates
Start of Even Semester01.01.2020
Suspension of Classes16.03.2020
Continuation of Teaching-Learning through various modes such as Online Learning / Distance Learning / Social Media (WhatsApp / YouTube) / E-mails / Video Conferencing / Mobile Apps / SWAYAMPRABHA Channels on DTH etc.16.03.2020 to 31.05.2020
Finalisation of Dissertation/ Project Work/ Internship Reports/ E-labs/ Completion of Syllabus/ Internal Assessment/ Assignment/ Students Placement Drive etc.01.06.2020 to 15.06.2020
Summer Vacations #16.06.2020 to 30.06.2020
Conduct of Examinations:
(i) Terminal Semester/ Year
(ii) Intermediate Semester/Year
01.07.2020 to 15.07.2020
16.07.2020 to 31.07.2020
Evaluation and Declaration of Result:
(i) Terminal Semester/ Year
(ii) Intermediate Semester/ Year
31.07.2020
14.08.2020

#- If situation so demands, the universities can have Summer Vacations for 30 days from 01-06-2020 to 30-06-2020. In that case the teaching-learning through various modes can be held up to 15-05-2020 and subsequently Finalization of Dissertation etc. may be completed from 16-05-2020 to 31-05-2020.
Admissions to the UG and PG programmes for the session 2020-21 may be completed by 31.08.2020. If necessity arises, provisional admissions may also be made and relevant documents of qualifying examination may be accepted up to 30.09.2020.

Calendar for Academic year 2020-21

EventDates
Admission Process01.08.2020 to 31.08.2020
Commencement of Classes
i. Students of 2nd/ 3rd year
ii. Fresh batch (First Semester/Year)
01.08.2020
01.09.2020
Conduct of Examinations01.01.2021 to 25.01.2021
Commencement of Classes for Even Semester27.01.2021
Dispersal of Classes25.05.2021
Conduct of Examinations26.05.2021 to 25.06.2021
Summer Vacations01.07.2021 to 30.07.2021
Commencement of Next Academic Session02.08.2021

Special Guidelines for Universities and Colleges

  1. All the universities may follow a 6-day week pattern to compensate for the loss for the remaining session of 2019-20 and the next session 2020-21.
  2. In view of the importance of “social distancing”, universities may take necessary steps to ensure that the students are given exposure to laboratory assignments/ practical experiments through virtual laboratories, sharing of the recorded visuals of laboratory work and digital resources available for the purpose. The link provided by Ministry of Human Resource Development for virtual laboratories to facilitate the students of science/ engineering/ technology streams may be suitable for such purposes.
  3. Every institute should develop virtual classroom and video conferencing facility and all teaching staff should be trained with the use of the technology.
  4. The universities should prepare e-content/e-lab experiments and upload the same on their websites.
  5. The universities should strengthen the mechanism of mentor-mentee counselling through a dedicated portal on the university website to impart timely guidance and counselling to the students. Besides, the faculty advisor and supervisor assigned to each student should maintain regular communication with the students.
  6. The universities may devise a proforma to record the Travel/ Stay history of the staff and students for the period when they were away from the university due to lockdown, so that necessary precautions may be taken in specific cases if required. In addition, the universities will strictly comply with all precautions and preventive measures to curb the spread of COVID -19.
  7. In order to overcome such challenges in future, the faculty should be adequately trained for the use of ICT and online teaching tools, so that they complete about 25% of the syllabus through online teaching and 75% syllabus through face to face teaching.
  8. the universities may adopt and implement these Guidelines in a transparent manner by making alterations/ additions/ modifications/ amendments to deal with the particular situation(s) in the best interest of students, educational institution and the entire education system
  9. if the university faces difficulty in making admissions as per the existing policy, it may adopt alternative modes of the admission process, if otherwise legally tenable
  10. In the case of educational institutions located at places where the Government (Centre/ State) have imposed restrictions on gathering of public, the institutions may plan accordingly. In any case, the above recommendations shall not cause any restrictions on the guidelines/directions issued by the appropriate Government/competent authority.

Special Note

Notwithstanding the above Guidelines regarding the resumption of session, conduct of examinations and commencement of next academic session, every university/ college has to ensure that it is prepared in all respects to carry out the academic activities following necessary advisories/guidelines/directions issued by the Central/State Government, MHRD or UGC from time to time to prevent the spread of COVID-19.

Official Guidelines in pdf

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